Accurate reporting is essential for Facility Condition Assessment for K12 Schools. How K12 Facility Planners present and report this data is often the key to getting the school board's approval of critical school maintenance and improvement projects.
Why is accurate reporting critical for K12 School Facility Planning?
Various tools and systems are used daily in K-12 facility management, including physical equipment for manual repairs and data systems essential to operating facilities and physical assets. Managing a school facility involves using the right tools at the right time to achieve optimal results.
Discover how software improves Facility Condition Assessments.
Your reporting system is the most critical tool for success in K-12 school facility planning. Data collection, management, and storage are integral to the facility management industry. Here, we discuss the top three reasons why accurate reporting is vital.
1. Maximize Productivity and Efficiency
Maximizing facilities' operational output while minimizing costs is a constant balancing act for the k12 facility team. Implementing a facility management system that incorporates real-time reporting and offers data visualization is highly beneficial.
To understand the efficiency of your maintenance practices, you must accurately measure your team's completed work orders against the total number of work orders filed. This simple data set will illuminate whether your K12 maintenance operations are adequate or your team is stalled with a large backlog.
Learn how to improve your preventive maintenance program.
The FOUNDATION Solution will quickly reveal how repairs are being carried out. This is an easy way to manage downtime and improve productivity. Data collected using facilities management software is key for swiftly identifying potential operational weaknesses and fixing them before they become problematic.
2. Get Projects Funded
K-12 facility managers depend on school district administrators and finance departments to determine operations budgets and future capital expenditures. Thus, every K-12 facility manager must be an expert at extracting functional operations data to demonstrate efficiency.
Enhance K12 School Facility Planning with Intellis Solutions.
Establishing the right metrics and explaining capital projects using the correct financial analysis terms is critical to ensuring your projects get funded and approved. Without the right economic models, it can be difficult to accurately explain to financial stakeholders why specific projects must be financed to learn more about asset management and capital planning with Intellis.
To successfully sell your capital improvement project, you must present a compelling business case backed by intelligent data. Facility managers must also understand the hands-on aspects of operations and the financial underpinnings.
Read the guide on Financial Analysis for Facility Managers.
A facility management system with robust data collection capabilities will help demonstrate the facility's return on investment, assets, and equity, all affected by how the building is run.
With a facilities management system like FOUNDATION, it is easy to convert your vision into operational objectives, link your capital project plan to individual performance and strategic planning, and highlight the outcomes for ongoing improvement.
3. Future-Proof With Data Analytics
Buildings and infrastructure begin to deteriorate as soon as they come into use. As buildings age, they go through a process of deterioration, which can be categorized into five life-cycle stages that correlate to asset renewal:
- Prenatal: less than 1 year
- Childhood: 1–16 years
- Adolescence: 17–29 years
- Adulthood: 30–49 years
- Old Age: 50-plus years
K-12 facility planners must know when repair and maintenance issues will begin within each phase. Collecting data on equipment life cycles and repair schedules against industry standards and benchmarks can significantly improve the efficacy of capital planning.
Find out more about K12 Facilities Management and Capital Planning.
These factors can influence when capital must be saved for a significant renovation or replacement. This will simplify the planning process and help your department stay on schedule.
Data is key in helping K12 facility managers determine the best approach to motivating supervisors and technicians to stay on track with a high-functioning preventative maintenance program.
One of FOUNDATION's best features is its cloud-based data collection system, which can update physical asset information in real-time or on the go.
Please read our guide to mobile technology for facility managers.
Mobile data-collection technology empowers K-12 facility managers in many ways, including managing work process flows, tracking physical assets, and supervising building facilities. It also helps facilities managers communicate, collaborate, and manage workloads more efficiently.
Interested in learning how Intellis software can improve K12 School Facility Planning?
