Facility managers face tough decisions about whether to build, renovate, or demolish aging buildings and infrastructure. The need for increased operational efficiency, improved technology, and better financial returns further challenges these demands. So, how do facilities professionals make complex decisions about replacing or renovating aging buildings and infrastructure?
In this blog, we explore the benefits and drawbacks of refurbishing and replacing aging buildings and infrastructure to help you make informed decisions.
Renovate or Replace: Aging Buildings and Infrastructure
As cities and towns worldwide continue to grow, their infrastructure and buildings are aging rapidly. This poses a significant challenge for governments and communities as they must decide whether to renovate or replace these structures.
While renovating existing buildings and infrastructure may seem more cost-effective, it can lead to ongoing maintenance and repair expenses. On the other hand, replacing older structures can be a significant financial burden on taxpayers and may not always be the best solution.
So, how do facilities professionals make complex decisions about replacing or renovating Aging Buildings and infrastructure? This blog will discuss five key areas to consider when assessing planning options regarding building, renovating, or demolishing aging buildings and infrastructure.
Life-cycle Stages of Building Deterioration and Asset Renewal
As buildings age, they go through a process of deterioration, which can be categorized into five life-cycle stages that correlate to asset renewal:
- Prenatal: less than one year
- Childhood: 1–16 years
- Adolescence: 17–29 years
- Adulthood: 30–49 years
- Old Age: 50-plus years
Facility managers must know when more extensive repair and maintenance issues will begin within each phase. David Albrice and the team at RDH conducted a study that found that during the "Adolescence" phase, buildings tend to experience the most extensive and expensive asset renewal projects. During this period, significant funds must be reinvested in the building. Therefore, facilities managers should prepare for upgrades as buildings approach the 30-year mark.
It is less clear how to compute the renovation cost against the cost of demolition and reconstruction. Several factors must be considered depending on the severity of the problems. For example, awkward structuring, small spaces, low ceilings, or eroded foundations may require partial or complete demolition.
1. Cost Analysis
All costs should be considered, including initial construction, phasing, financing, fees, and, most importantly, the long-term operational costs of maintaining the space. All too often, institutions consider only the initial construction costs without analyzing the long-term implications of these decisions. Facility Capital Planning software can provide an easy and efficient way to manage life-cycle costs for aging buildings and infrastructure.
2. Flow of People
The movement of people, materials, and vehicles in and around facilities should be logical, intuitive, and convenient. There should be a clear sense of entryways, adequate parking, a focal center of the facility, and an easily identifiable way to connect all the pieces.
In addition to the facility's physical layout, it is essential to consider the safety and security of its users. This includes well-lit areas, security cameras, and clearly marked emergency exits. By prioritizing convenience and safety, a facility can provide employees, customers, and visitors with a welcoming and efficient environment.
3. Market Share
Renovating or replacing aging buildings can significantly increase an organization's market share, expand its reach, and attract top talent.
Discover how Intellis software streamlines condition assessment for aging buildings—Schedule your demo today!
What improvements or programs can expand reach and attract the best talent to ensure your organization continues growing? How can these programs be enhanced through new construction or renovations? Will new technologies require new space, or can they be accommodated within existing structures and their respective infrastructure?
Modern, well-designed facilities can improve branding and make a strong impression on clients and potential employees. Additionally, outdated buildings may not accommodate new technologies or contemporary work styles, hindering productivity and innovation. Renovating or replacing aging buildings is a crucial strategy for staying competitive and maintaining or increasing market share.
4. Environmental Outlook
Buildings should strive to conserve energy, responsibly reuse materials, and be constructed on sustainable sites. Carefully selecting sites will preserve existing natural sites. Conducting a sophisticated assessment of building envelopes and integrating HVAC systems will require less energy to heat and cool, which is exponentially important over the building's lifetime. A thorough review of materials and reuse will reduce initial capital costs while conserving the world's natural resources.
5. Plan for Expansion
A growth plan should be in place that includes the facility's ability to adapt to changing circumstances. A logical method for expanding buildings and infrastructure should accommodate flexible planning and incremental growth. The growth plan should consider the organization's physical infrastructure, human resources, and technology needs.
An expansion plan should include strategies for recruiting and training new personnel, and for upgrading and maintaining technological systems to support growth. It is also essential to ensure that the organizational culture and values align with the growth plan to maintain a cohesive, motivated workforce. Regular assessments and adjustments to the growth plan should ensure that it remains relevant and effective in achieving the organization's goals.
Schedule your demo today to learn how the Foundation Condition Assessment and Capital Planning System helps project planning for aging buildings.
What Should We Be Doing in Building and Maintaining Our Infrastructure?
The Foundation system is designed to help organizations strategically manage physical assets and optimize long-term investments in buildings and infrastructure. Here are some key ways software can assist in building and maintaining infrastructure:
Automated Scoping and Scheduling
The Foundation system automatically scopes, estimates, and schedules facility management and capital planning projects. Based on your settings, it configures rules to consider facility priority, component priority, and the urgency of individual actions within each project.
Cashflow Requirements
It applies phase-duration and cost rules to generate cash-flow requirements for each potential project. This helps make informed investment decisions while managing performance, mitigating risk, and reducing costs.
Long-term Success
The Foundation software has delivered long-term success for clients involved in all phases of the facility, structure, and infrastructure lifecycle. It has been used to inspect over 300 million square feet in NYC annually and has proven successful in environments ranging from large to small.
Data Management
The system helps facility owners and operators harness the data they collect and start using it immediately. This enables them to make strategic improvements to the physical assets they manage.
Proven Track Record
The Foundation system has a proven track record of helping clients successfully implement solutions. It leverages the latest technology to ensure that buildings and infrastructure are future-proof.
Using the Foundation system, you can strategically manage your assets, optimize long-term investments, and ensure that your infrastructure is well maintained and future-proof. If you have any questions or need further details, please schedule a discovery call with us!
Technology for Aging Buildings and Infrastructure
Facilities managers are experts in knowing the buildings and assets in their care. The best FMs will act before equipment malfunctions or buildings deteriorate, ensuring systems remain operational. Buildings, particularly those approaching the 30-year mark, must be updated to some extent, whether due to codes, regulations, or failures. The facilities manager regularly assesses structures and assets to address and plan for needed upgrades.
Implementing facilities management and capital planning software will make caring for and maintaining an aging building stock much more accessible. Our FOUNDATION platform helps facility managers from condition assessment to capital planning, empowering institutions to get the most value from their physical assets. Schedule a discovery call with our team to learn more about software for facilities capital planning.
Related Resources
View real-world examples of how Intellis software improves facilities management and capital project planning.
Find out more about the Intellis Webinar Series on Planning for Aging Buildings.
Find out how technology improves project planning for aging buildings.
Discover the best practices and policies for planning for aging buildings in higher education.
Sources
Albrice, David, "How Long Do Buildings Last?" RDH Blog, https://www.rdh.com/long-buildings-last/.
Blackburn, Steven, "Inside Look: Repurposed buildings for higher ed," University Business, https://www.universitybusiness.com/article/inside-look-repurposed-buildings-for-higher-ed.
Greim, Clif, "School Choice: Build New or Not," Building Operating Management, https://www.facilitiesnet.com/educationalfacilities/article/School-Choice-Build-New-or-Not--2639.
Mead, William, "Renovate or replace? Advice on making the billion-dollar decision," Health Facilities Management, https://www.hfmmagazine.com/articles/912-renovate-or-replace.
