(And Why So Many Facilities Teams Struggle Without a System That Connects It All)

Facility teams today have more data than ever before. Facility Condition Assessments (FCAs). Asset inventories. Cost estimates. Useful life projections. Spreadsheets stacked on spreadsheets. And yet—capital planning is still one of the hardest decisions organizations make. Budgets get questioned. Priorities get challenged. Plans get reworked year after year. So what’s going wrong?

For many school districts, facility decisions still feel reactive. A roof fails earlier than expected. A mechanical system suddenly becomes a priority. A capital plan that looked solid three years ago no longer reflects reality. And when leadership asks why something wasn’t anticipated, the answer often comes back to the same issue: the data existed, but it wasn’t connected, current, or actionable.

Organizations face pressure to do more than preserve their assets; they need to plan for growth, manage budgets effectively, and use data to guide decisions. That's where the connection between Facility Condition Assessments (FCAs) and Asset Information Systems (AIS) becomes powerful.

We see this same problem over and over again in semi-government infrastructure portfolios—and here is how leading organizations are solving it.

When you're responsible for managing a campus full of aging buildings, limited budgets, and growing capital demands, making data-informed decisions becomes mission-critical. That's where the Facility Condition Index (FCI) comes in.

We hear it all the time: "We want to deliver higher-quality, more consistent, more defensible services to our clients — and our current tools aren't enough.” At Intellis, we know delivering top-quality service in facility condition assessments isn't just about collecting data — it's about turning that data into clear, confident guidance clients can trust. Read on to discover how FCA software delivers better outcomes, not just better reports.

Happy New Year! 2026: The Year of Smart Facilities! Here are 5 Tech Trends That Will Transform Education Spaces

For years, spreadsheets have been the go-to tool for everything from facility condition assessments to capital planning. They're familiar, flexible, and easy to set up. But here's the truth: spreadsheets weren't built to manage the complexity of today's building portfolios or capital planning needs.

See How AI Is Transforming Capital Planning for Schools