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How to improve physical asset performance and optimize facilities for the future

Your facilities are one of your institution's largest and most visible physical assets. So, why wouldn't you want to improve operational efficiency?

The number 1 way to improve operational efficiency for buildings and facilities is by collecting quality data and insights during a facility condition assessment.

From aging infrastructure to ensuring health and safety compliance to shrinking budgets, facility managers are tasked with myriad constraints. Therefore it is critical for facility executives to know how every building, physical asset, and system performs. In addition, facility managers must be aware of areas for potential facility optimization that goes above and beyond energy savings.

Read our guide to implementing a facility optimization strategy >

Here we discuss 3 ways that Facility Condition Assessments (FCA) will improve operational efficiency and make your facilities management job easier.

1. Know what you have

Facility Condition Assessments provide the facilities teams with a comprehensive list of the current state of all physical assets. Facility Condition Assessments will give your team a 360-degree view of the current state of all existing facilities, systems, and physical assets.

More than simply one building or asset, at Intellis, we know that today's facilities managers are in charge of entire real estate portfolios that are made up of hundreds and thousands of individual components that must all be maintained like a well-oiled machine on a daily basis.

Facility Condition Assessments aim to answer 4 critical questions:

  1. What do we own?
  2. What condition is it in?
  3. What are the values and liabilities?
  4. What is the plan for the future?

Learn how The FOUNDATION Solution simplifies and improves facility condition assessments >

Knowing the answers to these questions is essential for the success of any institution. On a basic level, the FCA is a review of the material condition of assets, the ease of access outside and inside the facility, the functionality of operating equipment, the performance, estimated remaining useful life of assets based on the Building Owners and Managers Association standards, and estimated costs for repairs versus replacements.

Learn more about how technology can improve performance for your corporate real estate portfolio >

This thorough examination of each building, system, and component offers facility managers and executives a comprehensive view of the current state of existing facilities so that they can prioritize repairs and upgrades and forecast for future capital investments.

Learn more about how facility condition assessments can help you save money, mitigate risk, and improve efficiency. See our case study >

2. Keep capital planning executives informed

In regards to forecasting budgets and long-term investments, Facility Condition Assessment are a valuable tool for organizations. Our FOUNDATION Solution can help streamline facility condition inspections by providing you with best-in-class workflows and costing libraries that consider industry-wide replacement value benchmarked against deferred maintenance deficiencies. This data enables executives to have a full-spectrum view on the status of existing assets across all facilities.

Learn how FOUNDATION can improve capital planning >

The data collected during an FCA is a valuable tool for long-range planning. It enables executives to make decisions based on comprehensive reports and provides a strategic framework for planning future improvements.

3. Make data-driven decisions

Facility assessments support everyday decision-making that are backed by real-time information and insights. Facility management platforms, like The FOUNDATION Solution, are designed to process the large amount of data collected during a facility assessment and package it into a digestible, simplified, mobile-friendly report that enables you and your management team to quickly make decisions on the fly.

See how Intellis improved Facility Condition Assessments for the New York Housing Authority >

For example, FOUNDATION, offers you a dynamic condition model of your healthcare organization's entire physical asset portfolio. This enables you to prioritize and categorize assessment data and then integrate it directly into your maintenance and capital project and budgetary planning.

The FOUNDATION Solution take this one step further with its mobile component, which allows your team to stay connected inside and outside of the office. Our mobile-enabled platform provides you with project overviews, analyses, building biographies, and deficiency condition reports. Furthermore, you can upload photos into the platform directly from the field, as well as add comments and even view estimated repair costs.

Ready to take your facility condition assessment to the next level?

Request Demo