Strategic Facility Capital Planning is essential for business continuity in an era marked by economic uncertainty, from inflation to the lingering effects of the COVID-19 pandemic. To ensure efficient resource allocation, facilities teams must align capital planning objectives with forecasted financial performance.

5 Surprising Reasons Why Facility Capital Planning Software is a Game-Changer

Why is software the key? Facilities are among a business's most valuable assets, yet developing dependable long-term capital plans remains challenging. Let’s explore the top five reasons why facility capital planning software transforms the process and helps organizations achieve goals.

Say Goodbye to Spreadsheets

Facility condition assessment reports shouldn’t require endless hours sifting through outdated Excel sheets. Spreadsheets are prone to errors, difficult to navigate, and inefficient for building actionable plans.

The Foundation System allows Facility Managers to seamlessly input, store, and review building inspection data across mobile devices, laptops, and desktops. This cloud-based platform simplifies data management and enables facilities teams to:

• Use dynamic checklists for easy prioritization of physical asset needs.
• Justify capital investments with comprehensive reports.
• Save time and effort with a fully digital process.

💡 See for yourself: Discover how organizations like yours have revolutionized facility capital planning with Intellis software.

Smarter Capital Planning for Complex Needs

Managing multiple building sites, whether for universities or businesses, often involves juggling competing priorities and diverse stakeholders. Optimizing funding across a portfolio can seem overwhelming, but Intellis software makes it manageable.

Foundation uses advanced algorithms to:

• Justify renewal needs and secure funding.
• Maintain a balanced Facility Condition Index (FCI).
• Generate unlimited funding scenarios for smarter decision-making.

With up-to-date data and automated insights, you’ll streamline decision-making and effortlessly keep stakeholders in the loop.

📖 Learn more: Explore how strategic facility capital planning can transform your organization.

Embrace End-to-End Automation

Tracking assets across multiple locations manually is time-consuming and error-prone. Automation is no longer optional; it’s necessary to stay competitive.

The Foundation System is a mobile-native, cloud-based platform that uses an automated recommendation engine to:

• Track physical asset usage patterns.
• Predict asset lifecycles and potential failures.
• Prevent issues before they escalate.

With real-time insights, facilities managers can reduce downtime, extend asset lifespans, and focus on improving user experiences.

🎙️ Hear from the experts: Listen to Intellis’s CEO on the benefits of justifiable capital plans on the Intellis Podcast.

Access Data Anytime, Anywhere

Gone are the days of carrying bulky binders to inspection sites. Mobile-first solutions like Foundation empower teams to collect and access real-time data on the go.

Key benefits include:

• Tracking physical assets and managing workflows from the field.
• Enhanced collaboration among facilities teams.
• Improved communication through centralized data access.

📱 See it in action: Learn how leading organizations use Intellis software to simplify their workflows.

Preventive Maintenance Powered by Data Science

Preventive maintenance is critical to minimizing downtime and extending the lifespan of your physical assets. With Foundation, facilities managers can:

• Develop and schedule preventive maintenance programs.
• Monitor asset conditions to prevent costly failures.
• Reduce overall maintenance costs while increasing operational efficiency.

The result? Streamlined operations, improved productivity, and better budget management.

📘 Read more: Check out our guide on building a data-driven preventive maintenance program.

Why Choose the Intellis Foundation System?

The Foundation System is the ultimate tool for organizations to modernize facility capital planning.

• Snap photos and upload them directly into the cloud—no more clunky digital cameras.
• Replace Excel spreadsheets with intuitive, mobile-friendly dynamic checklists.
• Simplify the condition assessment process with cutting-edge automation.

Ready to Transform Your Facility Capital Planning?

Let us show you how the Foundation System can drive smarter planning, reduce costs, and increase operational efficiency.

👉 Schedule a free demo today to see the difference Intellis can make for your organization.

Frequently Asked Questions (FAQs) about Strategic Facility Capital Planning Software

Here, we answer your most asked questions about how strategic facility capital planning software improves facilities management.

What makes Foundation better than spreadsheets?

Foundation eliminates manual errors, centralizes data, and provides real-time insights, making facility capital planning more efficient and reliable.

Can this software integrate with existing tools?

Yes, Foundation is designed to integrate seamlessly with other platforms, ensuring a smooth workflow for your team.

How does the software support preventive maintenance?

Foundation uses data science to predict asset failures, enabling teams to schedule maintenance proactively, reduce downtime, and cut costs.