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Why do I need Facilities Management Software for Schools?

Why do I need facilities management software for schools?

Facilities management software for schools enables school officials to track and manage building maintenance requirements. It ensures that school infrastructure is working correctly and meeting compliance requirements.


An independently operated school facility management software requirements vary from those of an entire school district or network of schools. Accordingly, it is vital to select a facility management software solution that is configurable to your specific needs.

Whether you are an Independent school establishment, a school district, or a franchise of schools, implementing a new facility management software solution can be complex and stressful. Intellis is here to help you achieve your school's mission. 

Get the Intellis Difference:


  • Implement intelligent, automated software that you can rely on
  • Capture the complete picture of your facility operations in one integrated database
  • Track and analyze all work, assets, and equipment from one dashboard


  • Identify issues before they arise so you can create action plans sooner

  • Make data-driven decisions to save your school time and money

  • Create action plans to achieve your goals and own your operations


  • View the full data story of your operations in one place
  • Share reports quickly and efficiently to gain buy-in from key stakeholders
  • Join a community of education leaders; share and learn best practices

The less time you and your colleagues spend on tedious administration, the more time you can focus on delivering an empowering student experience. Now let's dig into three reasons you need facilities management software for your school!

Three reasons why you need facilities management software for schools

1. Improves Productivity 

The top way software improves K-12 school facility planning is that solutions truly make school facility planning much more manageable and far less stressful in the long term.

Schools receive numerous service requests, reactive work orders, and more considerable school construction demands throughout the school year. As a result, there is always an urgent problem that needs to be solved. However, with school facility planning software in place, it is possible to transform this reactive maintenance method into a proactive and preventive maintenance methodology. 

Learn about the proven benefits of preventive maintenance.

A preventive maintenance methodology backed by a facility planning software platform allows facility teams to get ahead of larger projects. In addition, it reveals the useful life of components, thereby making it possible to optimize physical assets throughout the entire portfolio across all school buildings.

Preventive maintenance is critical for maintaining optimized operational conditions for K-12 School physical assets. This typically involves regular inspections to detect and correct defaults and repair deficiencies before a breakdown occurs.

Please read our guide to improving your preventive maintenance program.

Data is vital in helping school facility managers determine the best approach to motivating supervisors and technicians to stay on track with a high-functioning preventative maintenance program.

With The FOUNDATION Solution, K-12 school facility planners can streamline every aspect of the preventive maintenance and facility planning program, including development, scheduling, and tracking. This prevents future failures and reduces overall downtime. Over time this will increase productivity and cut maintenance costs.

2. Improves Communication and Transparency

Information on-demand, when and where you need it? That's the top benefit of using mobile-first school facility planning software. It is easy to access all data about facility condition assessment, the current state of physical assets, and the valuable life of facility components. 

Mobile data-collection technology empowers school facility planners, including managing work process flows, tracking physical assets, and supervising building facilities. In addition, mobile tech helps facilities managers to communicate, collaborate, and manage workloads more efficiently.

3. Maintain Safer and Healthier Schools Now and in the Future

School buildings are places for teaching, learning, and student development. Now more than ever, maintaining the health and safety of K-12 school facilities for teachers, students, and staff, is essential. So when you aren't getting the budget, resources, or support you need, no one is as aware of your school's deficiencies. And that adds stress. 

The appropriate school facility planning software enables schools to meet goals within constrained budgets and limited resources. Tracking assets, data from condition assessments, and preventive maintenance schedules in one spot make it possible to improve the efficiency of limited resources and take a strategic approach to maintaining schools.

School facility planning software improves operational efficiency and provides the data you need to ensure the needs of school facilities are met and easily justified to the school board. 

Please read our guide to getting school facility projects funded.

Learn more about how Intellis can help you navigate a smooth course for the future of K-12 School Facilities, schedule a demo with us today!

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