Intellis Blog

Welcome to our community! We talk about solutions that improve the built environment while making facility management and capital planning more efficient.

Higher Education | K12 Schools | Corporate Real Estate | Government Buildings | Infrastructure

All Posts

The Ultimate Guide to Physical Asset Management and Optimization

No one wants to be left in the dark. Especially when managing, maintaining, and improving facility physical assets, buildings, and infrastructure. Make better facility and business decisions with The FOUNDATION Solution. A cloud-based, easy-to-use platform that integrates ALL data and insights for physical assets, condition assessment, building inspections, capital improvement projects, and truly justifiable capital planning. 

Don't be left in the dark about when and how essential physical assets need to be repaired and updated. Get 360 visibility into the useful life of all physical assets, gain visibility into labor and repair costs, budget capital improvement expenses, and manage preventive maintenance projects. The FOUNDATION Solution by Intellis is a mobile-friendly, cloud-based enterprise platform that will make your job easier!

To successfully manage building operations it is critical to use a systematic approach. Facility Physical Asset Management and Optimization is a method that monitors, maintains and plans for buildings and infrastructure. 

This guide is guaranteed to help you develop a truly strategic physical asset management and optimization plan. 

Track and Trace Physical Assets

This begins with a formal inventory of all physical assets. Assets that must be regularly maintained, regularly replaced, and updated. Included in this record are the timing of maintenance and the costs attached.

Traditionally, this record has been painstakingly entered into an excel spreadsheet. But, it's 2021, and now is the time for facility managers to level up their technology integration. Use facility condition assessment software to make this process foolproof and effortless!

Physical Asset Data Collection

Collecting and maintaining physical asset data is essential. This includes physical asset name, category, model number, etc. Do you really want to maintain this list in a spreadsheet?

Implement our FOUNDATION.Conditions software so that all this data is easily accessible in one place. This will make it a breeze to evaluate it, manage deferred maintenance, and prevent backlog, which improves consistency and reduces costs over time.

With FOUNDATION.Conditions, you can collect and manage this data on-site with a mobile device that syncs across multiple device types and across multiple teams. Plus maintain, identify and document deficiencies with digital checklists.

And the best part? It's easy to send executives and key stakeholders regular updates with real-time reports that increase transparency.

Maintain Physical Assets

Now that the inventory list is created, it is time to define maintenance and replacement schedules for all of these assets. This is part of the everyday job for facility managers and it can be a real headache if you're working across spreadsheets with multiple tabs, pivot tables, and columns.

Easily integrate physical asset data with FOUNDATION.Needs software. This is a living repository of all needs for all physical assets. It makes it easy to analyze data and usage patterns, so you can make strategic decisions that will mitigate risk and automatically maintain compliance with health and safety regulations and building codes.

Predict asset lifecycle and recognize usage patterns by extrapolating needs from older condition assessment reports to ensure the best use of your resources. Plus associated with component and equipment repairs versus replacements. You will also be able to benchmark against peers and competitors with proven unit cost libraries.

Be Strategic about Physical Asset Projects

It is essential to create a schedule for maintenance and repairs of physical assets. With FOUNDATION.Projects is possible to easily manage complex projects and regularly evaluate them based on your company's changing priorities. Forecast future needs and manages projects for strategic improvements so you can optimize your time and budget.

FOUNDATION.Projects gives you the ability to automatically scope, estimate, and schedule projects. It is possible to configure rules based on your needs and to consider facility priority, component priority, and the urgency of individual actions within each project. Further, it applies phase duration and cost rules to generate cash flow requirements for each potential project.

Accurate and Transparent Capital Improvement Planning

Having total transparency around capital planning is absolutely critical. With FOUNDATION.Plans software you can develop truly accurate, justifiable, and fully transparent long-term capital improvement plans that will ensure your buildings, physical assets, and infrastructure is set up for success in the future!.

Implementing capital planning software will make it so much easier to prioritize and monitor planning progress while addressing deficiencies, so you can maintain a healthy built environment and preserve critical assets for the future.

It will empower you to quickly generate repair and renewal plans. Further, our software easily integrates with enterprise financial systems to work seamlessly across business units. Plus you can generate documentation that provides plans and traceability at various levels of detail, so you can keep stakeholders informed.

Get the Intellis difference with The FOUNDATION Solution

  • Improve Facility Operational Efficiency
    • All data about physical assets, buildings, and infrastructure in one place synced across multiple devices and teams.
  • Easily Control Compliance
    • Facility condition software, like Intellis' the FOUNDATION Solution, tracks and reports compliance issues and prioritizes projects based on health and safety risks.
  • Peace of Mind for All
    • As the COVID-19 pandemic disrupted normal building operations, it is essential that preventive maintenance and capital improvement plans ensure that all buildings are safe, healthy, and regularly maintained.
  • Streamline the Inspection Process
    • Gain full visibility into inspection data, create configurable rules, track maintenance progress, and quickly share reports with key stakeholders across departments and teams.

Ready to learn more about improving facility physical asset management and optimization? Schedule a quick discovery call with our team today!


Request Demo