When you're responsible for managing a campus full of aging buildings, limited budgets, and growing capital demands, making data-informed decisions becomes mission-critical. That's where the Facility Condition Index (FCI) comes in.

For years, spreadsheets have been the go-to tool for everything from facility condition assessments to capital planning. They're familiar, flexible, and easy to set up. But here's the truth: spreadsheets weren't built to manage the complexity of today's building portfolios or capital planning needs.

From college campuses and hospitals to corporate offices and public buildings, facilities shape how people learn, heal, and work. Yet, many organizations still rely on outdated methods for managing and planning these spaces — leaving them vulnerable to rising costs, inefficiencies, and mounting deferred maintenance.

If you run a Monitoring-Based Commissioning (MBCx) firm, you've probably noticed a shift in client expectations. More and more owners are asking about Facility Condition Assessments (FCAs)—not just performance monitoring.

Facilities managers and capital planners face mounting pressure to do more with less. Aging infrastructure, tight budgets, and rising expectations demand smarter solutions. That's where strategic capital planning comes in. At Intellis Labs, we are transforming how organizations manage physical assets and invest in the future.

Managing and maintaining healthcare infrastructure at the federal level requires precision, foresight, and robust data. That's why the Office of Construction & Facilities Management (CFM) invests in independent Facility Condition Assessments (FCA) to evaluate the physical and technical health of Medical Centers.

University facilities play a critical role in shaping student success. From classrooms and libraries to dorms and labs, the condition of campus facilities has a direct impact on student health, behavior, engagement, and academic achievement. For higher education, investing in facilities management isn't just about maintenance—it's about creating environments that foster student success and well-being.

When managing facilities and planning for capital improvement, numbers tell the story. But behind the numbers lies a deeper narrative—one that requires insight, strategy, and the right tools. For facilities managers and capital planners, mastering the language and practice of financial analysis is essential to building long-term success.

As the 2025–26 school year approaches, facilities teams face a familiar challenge: balancing day-to-day operations with long-term capital planning. Whether you're managing a small district or a state-wide network of schools, a solid plan ensures buildings are safe, efficient, and ready to support student success.

The future of capital planning isn't coming—it's already here. And it's powered by AI. Across education, healthcare, and government, capital planners face growing challenges: aging infrastructure, deferred maintenance, and limited budgets. Traditional tools and manual processes can't keep up. That's why AI is becoming a game-changer.