Discover the Future with the Intellis Blog

Your go-to source for thought-provoking articles on strategic facility planning, tech insights, industry trends, and innovation in facilities management.

All Posts

5 ways Facility Condition Assessment software makes college and university capital planning more efficient!

As college and university buildings age, maintenance needs increase and facility executives are tasked with complex questions:

  • Have all inspections been completed on time?
  • Are all necessary critical items included in renewal plans?
  • Can facility assessment data be updated and maintained in realtime?
  • Can our team generate customized and configurable reports?
  • How easy is it to justify my capital investment needs?
  • How can the facility team access answers to all these questions in one place?

All of these facilities challenges can be resolved with our best-in-class FOUNDATION solution. Our software enables efficient management of single and multi-site facility condition assessments, including capital funding optimization, asset tracking, facility condition index, preventive maintenance project planning, reporting, and analysis.

Listen to our CEO discuss the benefits of end-to-end justifiable capital plans on the Intellis Podcast.

Here we discuss the top 5 benefits of using software developed for facility managers to improve Facility Condition Assessment and Capital Planning at Colleges and Universities. 

1. Say Hello to the Digital Age

Typically, facility assessment reports are lengthy and annoying excel spreadsheets, which require a lot of digging before you can even access the most critical information.

The FOUNDATION Solution is Facility Condition Assessment software that provides FMs a far better way to input store and review building inspection data on a mobile device, laptop or desktop.

Our dynamic checklists make it easier to visually understand and prioritize facility and physical asset needs based on a configurable scoring system. This enables your team to make far more compelling business case development, project justification, investment analysis reports, and more.

2. Capital Planning but Make it Smart

Managing multiple college and university building sites while also juggling various stakeholders across networks is more difficult than ever. Often there is a lack of flexibility in optimizing future funding expenditure.

Our Facility Condition Assessment software uses advanced algorithms to help make it even easier to justify your renewal needs, obtain funding, and maintain a balanced facility condition index across the entire organization while seamlessly keeping stakeholders up-to-date. Additionally, you have the capability to create unlimited funding scenarios based on accurate data, which enables smarter decision making overall.

3. Join the End-to-End Automated Revolution

Tracking the assets via spreadsheets and manual analysis can be extremely daunting and time-consuming, especially for a business with physical assets in multiple locations.

Our FOUNDATION Solution is a mobile-native, cloud-based platform that makes it easy to sort through vast amounts of data points and gain new insights from it. With its automated recommendation engine, FOUNDATION tracks usage patterns of physical assets and makes asset-lifecycle predictions to find links that are not readily visible to the human eye, so that you can solve problems well before they mushroom and ultimately improve the lives of the people who use the facilities and infrastructure that you manage.  

Listen to our CEO discuss the benefits of end-to-end justifiable capital plans on the Intellis Podcast.

With our automated Facility Condition Assessment software you can easily manage and track assets spread across various locations. This feature enables you to track the progress of all the critical equipment across your entire building portfolio: useful life, current health status, renewal date, and much more. This gives you the power to benchmark and compare the condition of your assets in real-time.

4. Go Mobile

Information on demand when and where you need it? That's the top benefit of using mobile-first facility condition assessment and capital planning software to access data that your facilities team has collected about your organization's buildings and physical assets.

Mobile data-collection technology empowers facility managers in many ways, including managing work process flows, tracking physical assets, and supervising building facilities. Mobile tech helps facilities managers to communicate, collaborate, and manage workloads more efficiently.

5. Be Data-Driven about Preventive Maintenance

Preventive maintenance is key for maintaining optimal operational conditions for your organization's physical assets. This typically involves regular inspections in order to detect and correct defaults and repair deficiencies before a breakdown occurs.

Read our guide to improving your preventive maintenance program.

Data is key in helping facility managers determine the best approach to motivating supervisors and technicians to stay on track with a high-functioning preventative maintenance program.

With The FOUNDATION Solution you are enabled to streamline every aspect of your preventive maintenance program, including development, scheduling, and tracking, which prevents future failures and reduces the overall downtime. Overtime this will increase your profits by cutting maintenance costs.

The FOUNDATION Solution enables you to:

  • Ditch the digital cameras and quickly snap photos in the field using a mobile device that uploads directly into our cloud-based platform.
  • Say goodbye to excel spreadsheets and hello to the digital age with our dynamic checklists that let you input, store and review data from a mobile device.
  • Drop the complex condition assessment process and simplify it with our FOUNDATION software.

Still not convinced? Give us 5 mins and we'll show you how our software will make your job easier.

 

 Learn More 

Request Demo