Your facilities are one of your healthcare institution's largest and most visible physical assets. So, why wouldn't you want to improve operational efficiency?
The number 1 way to improve healthcare operational efficiency is by collecting quality data and insights during facility condition assessments across all healthcare facilities.
From aging infrastructure to ensuring health and safety compliance to shrinking budgets, facility managers in the healthcare sector are tasked with myriad constraints. Therefore it is critical for facility executives to know how every building, physical asset, and system performs. In addition, facility manager must be aware of areas for potential facility optimization that goes above and beyond energy savings.
Here we discuss 4 ways that Facility Condition Assessments (FCA) will improve your healthcare operational efficiency and make your facilities management job easier.
1. Know what you have
Facility Condition Assessments provide the facilities teams with a comprehensive list of the current state of all physical assets. Facility Condition Assessments will give your team a 360-degree view of the current state of all existing facilities, systems, and physical assets.
More than simply a hospital or standalone care unit, at Intellis, we know that today's healthcare organizations are made up of hundreds and thousands of individual components that must all be maintained like a well-oiled machine on a daily basis.
Facility Condition Assessments aim to answer 4 critical questions:
- What do we own?
- What condition is it in?
- What are the values and liabilities?
- What is the plan for the future?
Knowing the answers to these questions is essential for the success of any healthcare institution. On a basic level, the FCA is a review of the material condition of assets, the ease of access outside and inside the facility, the functionality of operating equipment, the performance, estimated remaining useful life of assets based on the Building Owners and Managers Association standards, and estimated costs for repairs versus replacements.
This thorough examination of each building, system, and component offers facility managers and executives a comprehensive view of the current state of existing facilities so that they can prioritize repairs and upgrades and forecast for future capital investments.
2. Keep capital planning executives informed
In regards to forecasting budgets and long-term investments, Facility Condition Assessment are a valuable tool for healthcare organizations. Our FOUNDATION Solution can help streamline facility condition inspections by providing you with best-in-class workflows and costing libraries that consider industry-wide replacement value benchmarked against deferred maintenance deficiencies. This data enables executives to have a full-spectrum view on the status of existing assets across all facilities.
The data collected during an FCA is a valuable tool for long-range planning. It enables executives to make decisions based on comprehensive reports and provides a strategic framework for planning future improvements.
3. Ensure compliance
This is one of the most important aspects of a healthcare facility manager's job, and it is one of the most headache inducing and time consuming. Healthcare organizations are under constant pressure from The Joint Commission and other compliance entities to ensure that facilities meet stringent requirements for patient and staff safety. An FCA identifies potential problem areas in relation to critical life safety requirements, including emergency management procedures, sterilization and infection control, and storage of gas and other hazardous materials.
A facility management platform like FOUNDATION can track all of these compliance elements and recommend solutions. In addition, our platform can leverage the data from your FCA in order to develop a prioritization strategy. For example, visually, a leaky roof might seem like an urgent priority, however, an FCA identifies life safety code violations such as the improper transport and storage of hazardous chemicals, which in actual fact, is a much higher priority in regards to patient and staff safety. With the help of facility management software, it becomes easier to prioritize and analyze data points from your FCA against health and safety regulations. Therefore, you can ensure the highest quality of compliance for your entire healthcare environment.
4. Make data-driven decisions
Facility assessments support everyday decision-making that are backed by real-time information and insights. Facility management platforms, like The FOUNDATION Solution, are designed to process the large amount of data collected during a facility assessment and package it into a digestible, simplified, mobile-friendly report that enables you and your management team to quickly make decisions on the fly.
For example, FOUNDATION, offers you a dynamic condition model of your healthcare organization's entire physical asset portfolio. This enables you to prioritize and categorize assessment data and then integrate it directly into your maintenance and capital project and budgetary planning.
The FOUNDATION Solution take this one step further with its mobile component, which allows your team to stay connected inside and outside of the office. Our mobile-enabled platform provides you with project overviews, analyses, building biographies, and deficiency condition reports. Furthermore, you can upload photos into the platform directly from the field, as well as add comments and even view estimated repair costs.
Ready to take your next healthcare facility condition assessment to the next level?