For organizations with multiple locations, keeping up with the condition of your facilities while planning for growth can feel like navigating uncharted waters. You know you need a Capital Improvement Plan (CIP), but without the right tools and data, that plan is based more on guesswork than strategy.

How to Use Facility Condition Assessments and Growth Planning to Build a Strong Capital Improvement Plan

The good news? By combining Facility Condition Assessments (FCAs) with forward-looking growth project planning inside an Asset Information System (AIS), you can chart a clear, data-driven course for your organization's future.

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What is an AIS?

An Asset Information System (AIS) is more than just a spreadsheet or asset inventory. It's a centralized platform that allows you to collect, store, and analyze detailed information about your facilities—everything from roof conditions to dock structures to HVAC performance.

The proper AIS integrates with your capital planning process, meaning you can connect the dots between current conditions, upcoming repairs, and expansion opportunities. That connection is what turns maintenance into strategy.

Schedule a demo to see how we can help you build your capital improvement plan. 

Facility Condition Assessments: The Foundation for Good Decisions

An FCA is your starting point. It's the process of inspecting and documenting the condition of your facilities, identifying deficiencies, and prioritizing repairs.

By tracking this data in your AIS, you can:

• Measure your Facility Condition Index (FCI) over time to identify trends and patterns that emerge.
• Identify which locations require urgent attention versus those that can wait for attention.
• Plan maintenance before problems become emergencies.

This visibility ensures your CIP isn't based on assumptions—it's grounded in complex data.

Connecting Growth Planning to Your CIP

Your Capital Improvement Plan should be more than a list of repairs. It should reflect your organization's vision for growth and expansion.

Let's say you operate marinas. Your FCA data may reveal that while certain docks require repair, others are in prime condition—making them ideal candidates for expansion projects. By pairing that insight with financial forecasting, you can:

• Schedule upgrades and expansions at the optimal time to maximize efficiency and productivity.
• Balance short-term needs with long-term opportunities.
• Justify investments to stakeholders with evidence-backed projections.

Technology That Brings It Together

An AIS designed for facility management and capital planning makes it possible to:

• Centralize assessment data from all locations.
• Run "what-if" scenarios to see how different investment plans affect your budget.
• Generate automated reports to share with leadership and stakeholders.

This isn't just about collecting data—it's about transforming that data into actionable strategies.

Real-World Example

Imagine a nationwide marina network with hundreds of properties. By implementing an AIS that supports FCAs and capital planning, they can:

• Standardize the collection of facility data across all locations to ensure consistency and accuracy.
• Prioritize repairs and projects in a single, unified system.
• Develop a CIP that aligns with their growth vision—whether that means expanding marina slips, upgrading amenities, or enhancing waterfront infrastructure.

The result? Smarter investments, fewer surprises, and a clear path forward.

Charting Your Course

If your organization is ready to connect facility condition tracking with strategic growth planning, now's the time to act. The right technology can turn your CIP from a static document into a living, dynamic strategy.

At Intellis, our Foundation Condition Assessment and Capital Planning System is designed to help multi-site organizations—whether managing marinas, campuses, or commercial real estate—make informed, data-driven decisions for capital planning.

Request a Demo Today and see how you can steer your facilities toward a stronger, more strategic future.

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Additional Resources

• Benefits of Upgrading Life Cycle Costing Software
• Life Cycle Costing Software for Higher Education
• How to Choose the Right Life Cycle Costing Software for Your Campus

Intellis Labs develops innovative software to help organizations manage, assess, and plan for their facilities. Our Foundation System streamlines facility condition assessments and capital planning, enabling data-driven decisions that optimize budgets, extend the life of assets, and support long-term strategy across education, healthcare, government, and other industries.