Welcome to the Intellis Blog

From thought-provoking ideas on Facility Capital Planning to entertaining stories about Successful Client Partnerships to innovations in Facilities management, the Intellis Blog has it all. So, sit back, relax, and let us take you on a journey through the world of smart solutions to improve the built environment!

All Posts

Intellis Guide: Strategic Facility Planning for Facilities Management

How can facility planning be easier, more efficient, and more effective? 

If you're a facility manager looking to improve capital planning and make smarter, more strategic decisions, you've come to the right place. Managing facilities and physical assets can be daunting, but with the right tools and technologies, you can streamline the process and achieve better outcomes. That's where facility capital planning software comes in. In this blog, we'll explore the benefits of implementing such software and how it can help you optimize your building portfolio, mitigate risk, and enhance efficiency. We'll also introduce you to our FOUNDATION solution, a fully configurable mobile enterprise platform designed to help you manage facilities and physical assets. So, let's get started!

Intellis Guide to Software for Strategic Facility Planning for Facilities Management

The answer is clear: implementing capital planning software for facilities management. Our robust FOUNDATION solution is a fully configurable mobile enterprise platform designed to help you manage facilities and physical assets while mitigating risk, enhancing efficiency, and making smarter, more strategic decisions.

Learn more about Strategic Facility Planning for Higher Education.

We work with clients across various industries, including higher education, K-12 schools, government, healthcare, and corporate real estate, to ensure our solution addresses your specific challenges. This blog will explore how software can help you improve facility capital planning and strategically maintain and invest in physical assets across your entire building portfolio.

What is Strategic Facility Planning?

Strategic Facility Planning is the process of distributing funds for future projects as a part of the company's long-term plans. The International Facility Management Association (IFMA) defines capital planning as a strategic facility plan (SFP) encompassing "an entire portfolio of owned or leased space that sets strategic facility goals based on the organization's strategic (business) objectives. The strategic facilities goals, in turn, determine short-term tactical plans, including prioritization of, and funding for, annual facility projects."

Discover how Intellis improves strategic facility planning with justifiable capital plans and robust reporting.

Why is Strategic Facility Planning important?

Capital planning for facilities management is crucial for ensuring that your institution's buildings and infrastructure are well-maintained and equipped to meet the needs of its occupants. By conducting regular condition assessments for capital planning, facility managers can identify immediate expenditures required for repairs and upgrades and forecast future costs for maintenance and improvement projects. This data is essential for developing a comprehensive budget and allocating resources effectively to ensure the institution can maximize its funding for building and infrastructure maintenance and improvement.

Find out more about strategic facility planning for K-12 schools.

This data is essential for developing a comprehensive budget and allocating resources effectively to ensure the institution can maximize its funding for building and infrastructure maintenance and improvement. Effective capital planning involves thoroughly understanding the institution's current facilities, including their condition, age, and use. This information can be collected through various means, such as building inspections and assessments, equipment inventories, and stakeholder consultations. Once this information is gathered, facility managers can prioritize projects based on their urgency, impact on building performance and occupant safety, and alignment with the institution's overall strategic goals.

Learn how software improves accurate reporting for facilities management. 

In addition to identifying and prioritizing projects, strategic facility planning also involves developing a timeline for completion and estimating costs. This process requires careful consideration of factors such as labor and materials costs and any regulatory requirements or permits that may be needed. By developing a realistic timeline and budget, facility managers can ensure that projects are completed on time and within budget, avoiding costly delays or overruns. Overall, capital planning is an essential tool for ensuring that your institution's buildings and infrastructure are well-maintained and equipped to meet the needs of its occupants. By conducting regular capital planning, facility managers can make informed decisions about allocating resources, prioritizing projects, and maximizing their funding for building and infrastructure maintenance and improvement.

Why do you need Strategic Facility Planning Software?

You need facility planning software because it enables you to analyze data from a Facility Condition Assessment to develop strategic capital plans for your institution. Strategic facility planning software for facilities management allows streamlining reporting for the entire useful lifecycle of all building and facility assets. You can model asset purchase budget projects and strategically develop long-range plans.

Find out how software for facility project planning improves efficiency. 

Strategic Facility Planning with Intellis

Facilities condition assessment (FCA) has long been considered the best way to understand a facility's needs. It systematically evaluates the physical condition, age, and performance of a building's major systems and components, such as HVAC, plumbing, electrical systems, roofing, and structural elements. However, with the advancement of technology, it's now possible to take FCA to the next level. Working with Intellis can help you develop a justifiable capital plan that is adaptable to your needs and aligns with your institutional mission.

Learn more about how software helps institutions align facility planning with business goals. 

The software provides powerful data analytics, enabling you to make informed decisions about your facility's maintenance and improvement needs. By leveraging real-time data, you can identify areas that require immediate attention and prioritize projects based on their urgency, impact on building performance and occupant safety, and alignment with your institution's strategic goals. Our capital planning software provides a comprehensive view of your facility's assets, enabling you to develop a long-term capital plan that considers your institution's objectives, budget, and available resources.

Our software provides a centralized platform where you can manage all aspects of your facility's capital planning, including data collection, analysis, and reporting. In addition to providing a comprehensive view of your facility's assets, our software also enables you to track the progress of your capital plan in real time. You can monitor the status of each project, including its timeline, budget, and resource allocation, ensuring that projects are completed on time and within budget. Working with Intellis can help you take your facility's condition assessment to the next level.

Benefits of Software for Strategic Facility Planning

Say goodbye to complicated Excel spreadsheets and hello to the digital age with cloud-based software for more thoughtful, more efficient facility condition assessments and capital planning. This will allow you to focus on the long-term success of your facilities.

  1. Save an average of 3+ hours per week by removing the need for data entry.
  2. Increase budget funding by 60% or more on capital planning projects.
  3. Cut spending by half on your annual Facility Condition Assessment.

Our software provides powerful data analytics, enabling you to make informed decisions about your facility's maintenance and improvement needs. By developing a justifiable capital plan that aligns with your institution's mission, you can ensure that your facility is well-maintained and equipped to meet the needs of its occupants.

Talk to us Directly!

If you're interested in learning more about software solutions for Strategic Facility Planning, please schedule a quick discovery call with our team. During the call, we will discuss your challenges and provide a detailed overview of our software and its features. We will answer any questions and help you determine whether it's the right fit for your organization. Whether you're looking to streamline your facility management processes, optimize resource allocation, or improve your overall operational efficiency, our software can help. So, if you're ready to take the next step and learn more, just let us know, and we'll schedule a call at your convenience.

Schedule Now

---

Are you looking for ways to streamline your facility capital planning process? Our FOUNDATION solution is the answer. Whether you're a facility manager in higher education, K-12 schools, government, healthcare, or corporate real estate, our software can help you optimize your building portfolio, mitigate risk, and enhance efficiency. With cloud-based technology, you can say goodbye to complicated Excel spreadsheets and hello to a more efficient and thoughtful process. Plus, by implementing our software, you can save an average of 3+ hours per week, increase budget funding by 60% or more on capital planning projects, and cut spending by half on your annual Facility Condition Assessment. So, if you're ready to take the next step and learn more about how our software can help your organization, schedule a quick discovery call with our team today.