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4 smart ways Facility Condition Assessments improve operational efficiency

Data collected during the Facility Condition Assessment is a valuable tool for long-range planning. It enables executives to make decisions based on comprehensive reports and provides a strategic framework for planning future improvements.

Facility managers across all industries are tasked with a myriad of constraints—from aging infrastructure to maintaining compliance amidst constant changes to health and safety regulations due to COVID-19 in addition to managing an ever-shrinking budget. Therefore it is critical to know how every building, physical asset and system in your care is performing as well as where there are opportunities for facility optimization.

1. Provide Comprehensive List of Current State of Physical Assets

Facility Condition Assessments provide your team with a full-spectrum understanding of the current state of all existing facilities and physical assets. More than simply a standalone building, we know that today's facility managers are responsible for hundreds and thousands of individual components that must all be maintained as a well-oiled machine on a daily basis.

The goal of a Facility Condition Assessment is to answer these 4 critical questions:

  1. What do we own?
  2. What condition is it in?
  3. What are the values and liabilities?
  4. What is the plan for the future?

Learn how The FOUNDATION Solution simplifies and improves facility condition assessments.

Finding answers to these questions is essential for the success of the operations of any organization. On a basic level, the Facility Condition Assessment is a review of the material condition of assets, the ease of access outside and inside the facility, the functionality of operating equipment, the performance, estimated remaining useful life of assets based on the Building Owners and Managers Association standards and the estimate costs for repairs versus replacements.

This thorough examination of each building, system and component offers managers and executives a comprehensive view of the current state of existing facilities so that they can begin to prioritize repairs, upgrades and forecast capital investments.

Discover how we make capital planning easier.

2. Inform Capital Planning Executives

In regards to forecasting budgets and long-term investments, the Facility Condition Assessment is a valuable tool. Our FOUNDATION Solution streamlines facility condition data by providing you with best-in-class workflows and costing libraries that consider industry-wide replacement value benchmarked against deferred maintenance deficiencies. This data enables executives to have a 360-degree view on the status of existing assets across all facilities.

Conditions assessment through capital planning - all in one system: FOUNDATION.

3. Ensure Compliance

This is one of the most important aspects of a facility manager's job, and it is one of the most headache inducing and time consuming. There is now increased attention on organizations to ensure that facilities meet stringent health and safety requirements for building occupants. A Facility Condition Assessment identifies potential problem areas in relation to critical life safety requirements, including emergency management procedures, sterilization and infection control, and storage of gas and other hazardous materials.

A facility management platform like FOUNDATION can track all of these compliance elements and recommend solutions for improved efficiency. In addition, our platform can leverage the data from your Facility Condition Assessment in order to develop a prioritization strategy.

For example, visually, a leaky roof might seem like an urgent priority, however, an Facility Condition Assessment identifies life safety code violations such as the improper transport and storage of hazardous chemicals, which in actual fact, is a much higher priority in regards to tenet safety. With the help of facility management software, it becomes easier to prioritize and analyze data points from your Facility Condition Assessment against current health and safety regulations. Therefore, you can ensure the highest quality of compliance for your entire building portfolio.

4. Make Data-Driven Decisions Backed By Real-Time Insight

Facility assessments support everyday decision-making that are backed by real-time information and insights. Facility management platforms, like The FOUNDATION Solution, are designed to process the large amount of data collected during a facility assessment and package it into a digestible, simplified, mobile-friendly report that enables you and your management team to quickly make decisions on the fly.

See how Intellis improved Facility Condition Assessments for the New York Housing Authority.

For example, FOUNDATION, offers you a dynamic condition model of your organization's entire physical asset portfolio. This enables you to prioritize and categorize assessment data and then integrate it directly into your maintenance and capital project and budgetary planning.

The FOUNDATION Solution take this one step further with its mobile component, which allows your team to stay connected inside and outside of the office. Our mobile-enabled platform provides you with project overviews, analyses, building biographies, and deficiency condition reports. Furthermore, you can upload photos into the platform directly from the field, as well as add comments and even view estimated repair costs.

Schedule a discovery call with our experts to discover how we can help you!

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