What is Capital Planning Software?

Imagine leading your organization's most critical renovations, expansions, and infrastructure upgrades—not with spreadsheets and guesswork, but with complete clarity and total control.

Capital planning software is your digital upgrade, transforming scattered facility data into actionable strategies that empower your team to make data-driven investment decisions, keeping you ahead of risk—and your competition. Ready to see how capital planning software turns challenges into results? Let's explore capital planning software.

Schedule your demo to see our software in action!

What is Capital Planning Software?

Capital planning software is a digital tool used by organizations to strategically plan, manage, and prioritize long-term investments in physical assets, including buildings, infrastructure, equipment, and facilities.

In simple terms:

It helps organizations determine how, when, and where to allocate funds for capital projects, such as renovations, repairs, or new construction, based on data, needs, and available budgets.

What Does Capital Planning Software Do?

• Tracks asset condition: Captures and monitors the physical state of facilities and infrastructure to ensure optimal performance.

• Forecasts costs: Estimates future spending needs over 5, 10, or 20+ years.

• Prioritizes projects: Helps you rank which projects to do first, based on urgency, risk, cost, or strategic value.

• Aligns with budgets: Matches capital plans with available funding sources.

• Supports decision-making: Provides dashboards, reports, and analytics to inform and justify spending decisions.

• Improves collaboration: Enables cross-departmental teams to align on plans and updates.

Schedule a demo to see capital planning software in action!

Who Uses Capital Planning Software?

• Facility managers in schools, hospitals, and government buildings
• Capital planners in higher education, healthcare, transportation, and utilities
• Finance and operations teams managing multi-year budgets
• Construction and engineering firms involved in planning and lifecycle analysis

Use Cases

• Universities use it to decide which campus buildings need renovation first.
• Hospitals implement it to plan equipment replacement schedules and infrastructure upgrades.
• Government agencies use it to forecast and track infrastructure spending over decades.

Why It Matters

Without capital planning software, organizations often rely on spreadsheets, siloed data, and guesswork—leading to inefficient spending, delayed projects, and missed opportunities.

Software gives you a structured, data-driven, and transparent approach to managing significant investments. Find out more about Smarter Facilities Planning with Intellis: Schedule a demo!

Intellis Labs develops innovative software to help organizations manage, assess, and plan for their facilities. Our Foundation System streamlines facility condition assessments and capital planning, enabling data-driven decisions that optimize budgets, extend the life of assets, and support long-term strategy across education, healthcare, government, and other industries.