We are pleased to share that Intellis participated in this year's virtual Campus Facilities Summit, which brought together the heads of facilities, capital planning, construction, and engineering from top colleges and universities nationwide.
Facilities management is changing. Higher education institutions, school districts, government agencies, and the professionals who support them are using connected, data-driven systems to understand facility conditions, prioritize needs, and plan capital investments with greater confidence.
Virtual Conference View at the Campus Facilities Summit 2020
Digital transformation in facilities management is more than replacing paper-based processes with software. It means connecting facility condition assessment, asset data, project planning, budgeting, and reporting in a workflow that helps teams move from information to action.
At the 2020 virtual Campus Facilities Summit, Intellis CEO Steven Warshaw led a discussion on the state of digital transformation in facilities management and capital planning. The event brought together facilities, capital planning, construction, and engineering leaders from colleges and universities across the United States.
The discussion explored how emerging technologies can improve facility condition assessments and support more strategic capital planning, including:
Connecting building information to planning and design workflows.
Giving teams new ways to visualize facility conditions and future improvements.
Capturing accurate asset and condition data in the field, including in environments with limited connectivity.
Centralizing current information so teams can access and collaborate on it from anywhere.
Helping organizations identify patterns, validate asset information, and prioritize investments more efficiently.
Watch the presentation below to learn how these technologies are influencing the future of facilities management and capital planning.
For facilities teams, digital transformation creates a more connected path from assessment to capital plan. Instead of treating a facility condition assessment as a one-time deliverable, organizations can maintain reusable, analyzable data to support ongoing decision-making.
A modern digital workflow helps teams:
Collect consistent facility and asset information in the field.
Centralize condition assessment data in an integrated platform.
Evaluate needs using condition, risk, cost, urgency, and operational impact.
Model funding scenarios and prioritize projects.
Build defensible capital improvement plans aligned with organizational goals.
Communicate priorities clearly to facilities teams, finance leaders, executives, and other stakeholders.
This approach gives decision-makers a clearer view of what needs attention, why it matters, and how proposed investments support long-term facility strategy.
Aging buildings, deferred maintenance, limited budgets, and rising expectations make facility decisions increasingly complex. When assessment data is incomplete, outdated, or difficult to access, teams may struggle to compare needs or explain why one project should take priority over another.
Proud sponsors at the 2020 Campus Facilities Summit along with others who share our mission of improving facilities at colleges and universities now and in the future!
A centralized, data-driven system helps organizations replace uncertainty with a repeatable planning process. Facilities leaders can use current condition information to:
Prioritize projects based on safety, compliance, risk, cost, and impact.
Improve visibility across buildings, systems, and assets.
Reduce manual data entry and administrative effort.
Support more consistent facility assessments across a portfolio.
Explain capital needs with evidence that stakeholders can understand.
Align short-term projects with long-term goals and available funding.
Track deferred maintenance and identify emerging risks earlier.
The result is a capital planning process that is easier to update, easier to communicate, and better prepared for future needs.
Foundation by Intellis is a capital planning platform that helps organizations assess facility conditions, prioritize investments, and build data-driven long-term plans.
The Foundation System connects facility condition assessment data with capital planning workflows so teams can spend smarter, plan better, and extend the life of their assets. Its capabilities include:
Mobile-ready data collection with real-time cloud syncing.
Configurable digital checklists, validation, and quality assurance workflows.
Centralized facility and asset information in an intuitive platform.
Scoring and prioritization based on urgency, risk, cost, and impact.
Scenario-based funding models and long-term forecasting.
Automated reporting and dashboards for clearer stakeholder communication.
Integration with facility management, maintenance, enterprise, finance, GIS, and other client systems.
By connecting the work that happens in the field with the decisions made in the boardroom, Foundation helps facilities teams create defensible capital plans from current, actionable data.
Digital transformation does not require an organization to change everything at once. A practical starting point is to create a reliable foundation of facility condition and asset data, then connect that information to prioritization, budgeting, and capital planning.
For colleges and universities, this can improve campus-wide visibility and support more transparent capital budgeting. For K-12 school districts, it can help leaders prioritize improvements across aging facilities while communicating needs to boards and communities. For government agencies and AEC professionals, it can support repeatable, scalable workflows for complex portfolios and public infrastructure.
The most effective technology strategy is one that fits existing processes, integrates with the systems teams already use, and makes information easier to act on.
Facility condition assessment software helps teams collect, manage, analyze, and report on the condition of buildings, systems, and assets. The best platforms connect assessment data to prioritization and capital planning rather than treating the assessment as a standalone report.
Technology improves capital planning by centralizing current facility data, standardizing assessments, supporting project prioritization, modeling funding scenarios, and making plans easier to explain and update.
AI can support facilities management by helping teams analyze large volumes of asset and condition data, identify patterns, validate information, and surface priorities. AI is most useful when it is applied to accurate data within a well-defined facilities workflow.
Foundation is designed to integrate with existing facility management, maintenance, enterprise, finance, GIS, project management, and other client systems. This helps organizations build a connected planning process without isolating facility data.
Foundation supports facilities and capital planning teams in higher education, K–12 education, government, AEC, and other organizations responsible for managing buildings and infrastructure and making long-term capital investments.
Technology should help facilities teams work more efficiently, understand their assets more clearly, and make decisions with confidence. By combining mobile-first data collection, centralized information, actionable insights, and automated capital planning workflows, organizations can create a stronger connection between facility conditions and investment decisions.
Learn more about the Foundation System and discover how Intellis helps organizations transform facility condition assessment data into defensible capital plans.