See How AI Is Transforming Capital Planning for Schools
School districts are facing growing pressure to modernize aging infrastructure, justify funding, and plan confidently for the future. At this year's K12 Facilities Forum, one theme stood out above everything else:
AI is reshaping how districts assess, plan, and invest in their facilities.
Below, we break down the biggest takeaways from our roundtable discussion and the key trends shaping the next chapter of K12 capital planning.
The K12 Facilities Forum 2025 brought together facilities leaders, operations teams, and technology innovators from across the country, and the energy this year was incredible.
The Foundation System is filling a critical gap: turning raw data into strategic, defensible capital plans.
Thank you to everyone who joined Steven Warshaw and the Intellis team on November 10 for an engaging discussion about the future of facilities planning. The roundtable sparked some of the most impactful conversations of the conference. Here are the themes that resonated most with district leaders.
Rising costs, aging buildings, and shrinking budgets are pushing districts toward faster, more confident decision-making.
Participants echoed a similar challenge:
Traditional assessments and manual planning processes aren't keeping up with today's needs.
AI-driven tools that turn raw facility data into strategic, defensible capital plans are helping districts:
District leaders want a clear path from data → insights → action.
During the discussion, attendees were most interested in how AI supports:
Instead of juggling spreadsheets, PDFs, and outdated reports, districts want immediate clarity.
Participants were especially interested in how the Foundation System uses AI to streamline:
Instead of juggling spreadsheets or outdated assessment reports, leaders want a clear path from data → insights → strategy.
A recurring frustration:
"Our data lives everywhere—and nowhere."
With information scattered across PDFs, legacy systems, and disconnected tools, leaders are asking for a centralized platform that consolidates everything.
Learn more about how the Foundation Platform handles a single source of truth.
Another challenge surfaced repeatedly:
Even strong data is hard to communicate without straightforward storytelling.
District leaders emphasized the need for:
AI-powered planning tools are helping districts present their needs with clarity, confidence, and credibility.
K12FF 2025 reinforced a significant shift happening across the country:
Districts are ready for a more strategic, modern, and data-driven approach to capital planning, and they're seeking technology partners who understand the realities they face every day.
At Intellis, we're proud to support leaders working to transform raw facility data into actionable, future-ready capital plans.
Thank you to everyone who joined the roundtable and visited us throughout the event — the conversations were energizing and deeply meaningful.
We'll show you how AI can help prioritize projects, forecast costs, and justify funding with defensible data.
Districts are preparing for more precise state reporting, stricter audit requirements, and increased transparency expectations.
AI-powered capital planning will move from early adoption to standard practice, and districts that modernize now will be better positioned for funding, advocacy, and long-term resilience.
Intellis is proud to support districts as they adopt smarter, more strategic ways to turn assessment data into actionable, defensible capital plans.
We appreciate everyone who joined the roundtable and stopped by to connect throughout the event.
Book your discovery call today to learn how the Foundation System turns facility condition data into clear, reliable capital plans.
Get a customized walkthrough of how your district can turn outdated assessment data into a clear, reliable capital plan.
Learn more about industry events Intellis Attends throughout the year!