Capital Strategies: AI & Data-Driven K-12 Facility Planning

Key Takeaways from the Opal Group Edu-Tech Facilities Summit 2025: How to Avoid Common Pitfalls in Your Condition Assessment and Capital Planning Process

The Opal Group's Edu-Tech Facilities Summit, held October 19–21, 2025, brought together K–12 facility leaders, decision-makers, and technology innovators to explore the latest trends shaping school facility management. Intellis was proud to sponsor and exhibit, showcasing our solutions for data-driven condition assessments and capital planning.

Intellis CEO Steven Warshaw delivered a timely presentation, "How to Avoid Pitfalls in Your Condition Assessment and Capital Planning Process," offering actionable insights for schools looking to leverage technology and data for smarter decisions.

Learn more about our Foundation System for K-12 capital planning.

Watch Steven Warshaw's Presentation: How to Avoid Common Pitfalls in Your Condition Assessment and Capital Planning Process

How Can AI Improve K–12 Facility Planning?

AI is transforming the way schools plan and maintain facilities. At the Summit, experts highlighted that AI helps districts:

•    Predict maintenance needs before issues become costly

•    Optimize capital planning decisions using historical and real-time data

•    Prioritize investments for long-term efficiency and safety

By leveraging AI, schools move from reactive maintenance to proactive, data-driven planning — reducing costs and improving operational efficiency.

Why Is Sustainability Critical in School Facility Management?

Sustainability is no longer optional — it's a strategic imperative. Summit discussions emphasized:

•    Energy-efficient upgrades guided by facility data

•    Environmentally responsible maintenance practices

•    Sustainable capital projects that align with long-term goals

Integrating sustainability into facility planning ensures that schools protect resources while enhancing learning environments.

What Are the Benefits of Data-Driven Capital Planning?

Accurate, data-backed capital planning is essential to avoid unexpected costs and make smarter investment decisions. Schools that adopt data-driven approaches can:

•    Identify and prioritize critical projects

•    Balance short-term repairs with long-term investments

•    Communicate priorities effectively to stakeholders and boards

Steven Warshaw's presentation shared strategies to avoid common pitfalls in condition assessments and capital planning, ensuring districts maximize the impact of every dollar spent.

What Does the Future of K–12 Facility Management Look Like?

The Summit confirmed that the future lies in technology, AI, and strategic data use. Schools that embrace AI, predictive maintenance, and sustainable planning will:

•    Extend the life of their assets

•    Reduce operational costs

•    Create safe, efficient learning environments

Intellis solutions empower school districts to turn facility data into actionable insights, supporting smarter, long-term planning decisions.

Schedule a Demo to Find Out How We Transform the Facility Planning Process

Ready to modernize your condition assessments and capital planning with AI and data-driven insights? Schedule a discovery call with our team to learn how Intellis Foundation System can help your district make informed, strategic decisions.

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