From Assessment to Action: How AI Is Transforming K-12 Capital Planning
Join Steven Warshaw and Intellis Labs at K12 Facilities Forum 2025 as we take the next step in data-driven capital planning.
Capital planning remains one of the most significant challenges for K-12 school districts. Many schools and facilities departments are overwhelmed by raw condition assessment data, lacking clarity on how to transform it into a fundable and sustainable capital plan.
Last year, at the K12 Facilities Forum, Steven Warshaw introduced a blueprint for how districts can move beyond reactive maintenance toward dynamic, data-driven planning. That conversation set the stage for the next era: leveraging AI to bring capital planning into real time.
Join us as we explore the mechanics, strategies, and pitfalls of turning data into action.
In this post, we'll revisit key lessons from Steven's 2024 presentation, preview what's next in 2025, and explain why you won't want to miss this year's conversation.
At the 2024 K12 Facilities Forum, Steven Warshaw shared a compelling framework for transforming how districts think about capital planning—moving from reactive fixes to forward-looking, data-driven strategies.
Treat facility condition evaluation as a continuous process. This ensures districts have up-to-date data to inform planning, forecast deterioration, and intervene strategically.
Integrate data from multiple sources and define rules to determine when components trigger capital projects, how they are scoped, and how they align with strategic priorities.
Test "what-if" scenarios to adjust budgets, timelines, and priorities. The system recalibrates dynamically when unexpected obligations arise.
Learn more about how the Foundation System handles scenario modeling.
Automation optimizes planning, but human judgment remains essential for context-based decisions and strategic adjustments.
Districts can compare historical, current, and projected data to validate decisions, improve forecasting accuracy, and refine capital strategies, resulting in more transparent, defensible, and resilient plans.
These key insights provide a springboard for 2025's deeper dive, leveraging AI to transition from planning to foresight.
In this year's roundtable, Steven will guide participants through a more interactive, forward-looking exploration of capital planning's next frontier. Attendees will engage in real dialogue on how AI, technology, and strategy intersect.
Develop assessment data, rules, and project logic to enable AI to generate meaningful predictions and insights.
Learn how to overcome common obstacles, such as data gaps, legacy systems, and budget constraints.
Read more about how to avoid common pitfalls in capital planning.
Real-world examples of AI-enabled capital planning under funding, occupancy, or facility constraints.
View all Foundation Case Studies.
Introduce AI capabilities without disrupting workflows by following these recommendations for pilots, stakeholder buy-in, and phased rollouts.
This is a roundtable, not a lecture—attendees can pose real-world challenges, share lessons, and co-develop strategies in real time.
Peer Engagement: Discuss capital planning with K–12 facilities and operations leaders.
Actionable Insights: Walk away with strategies and tactics you can apply immediately.
Shape the AI Conversation: Help inform how AI tools should evolve to address district needs.
Hands-On Learning: Participate in a conversation designed for exchange and collaboration.
Don't miss the opportunity to see how data, technology, and AI are shaping the future of K-12 facility planning!
Watch Steven's 2024 presentation: Building Resilient School Plans.
Further Resources